Category Archives: GTD General

General posts about the Getting Things Done methodology.

Productivity, Motivation, and Personal Development Links – 19th July 2009

I am eventually back into my home office and I aim to make it as productive as can be!

It has been around three weeks in the making and I am very happy with it. I just have to sort out the cabling so it is all hidden and I will also get a blog post written about my findings.

I am starting to play with my ScanSnap and Evernote and must admit that I am very happy with the results so far!

Here are my collection of links for this week.

  • My first link for this week is a link from the CNN Money website titled Getting Things Done guru goes digital. Quite an interesting post about the GTD and the new digital help we are getting to implement it.
  • My second link is a link to a GTD and Covey Implementation via “Things” [Mac, iPhone]. This is a nice review of a GTD/Covey implementation using pretty much the same hardware as I do, a Mac and an iPhone. I used to be an advocate of the Fraklin Covey system before I discovered GTD!
  • My third link is a link to a blog post titled 7 Ways Less Can Mean More. Interesting post from the Mildly Creative blog that shows you when doing less of one thing gives you more benefit in creativity and productivity!
  • My fourth link is a link to link to Getting Things Gnome! . This is a cool new app for the Linux GUI, Gnome that you must check out if you are a Linux user!
  • My fifth and last link is a link to a part 3 of some great OmniFocus tips for Advanced Users. This tip is about how to use OmniFocus. I have learned a lot from these posts and they are great reading for all OmniFocus users!

Hope you have all had a great weekend and heres wishing you all the best for the coming week!

Also, be sure to follow me on Twitter as I post great Productivity and Motivational links on a daily basis!

Creating a Productive Home Office – Update 1

I wrote a few weeks ago about my aim to totally revamp my home office and make it a truly productive home office. Well, I just thought I would provide an update as to where I am with this.

After deciding to proceed, I removed everything out of my home office and I was amazed with how much clutter I had accumulated over the years. There was no way that I was going to move all of this back into my new office. I removed my wall units and filled the walls to make it a clear canvas!

I then had the walls painted and bought a new carpet. I decided on quite a calming creamy brown color that looked both stylish and modern.

So, after all this I was left with a nice empty room, and a lot of clutter in my garage!

I was originally planning on new office furniture from IKEA but I was very disappointed with the selection. It all looked a bit too cheap and nasty. The build quality of the cabinets was shocking. I then looked at Staples and although the quality was better there was limited selection in the showroom and I would have had to order from a catalogue and I really believe seeing and touching furniture is important.

I eventually made a trip to a company local to me that I had used before called JP Office Furniture and I am glad that I did! They took the measurements of my office and made me a great 3D model. They then worked out which products would fit exactly. They provided me with 12 wood samples to take home and I eventually opted for the Walnut.

I ordered a great desk, double draw filing cabinet and great curvy cabinet. I will have an acre of desk space and this is one thing that was a requirement for my new office. I also opted for a matching double bookcase wall unit.

This was not a cheap option but I think it will be reflected in the quality. The price also includes delivery and installation so I can leave my screwdriver in my toolbox!

Below is a graphic of the 3D representation that JP did for me.

Productive Office

The good news is that this is now built and ready for me and getting installed in my house tomorrow!

I have also ordered and taken delviery of a Drobo, filled with 4TB and a Fujitsu ScanSnap S1500M. There sure will be some posts coming about both of these new toys and my strive for a paperless office!

I cannot wait to get off my kitchen table and office floor and back to working on a desk..

Update 2 to come soon, as soon as I get back in my office!

Productivity, Motivation, and Personal Development Links – 12th July 2009

Another week over, and another great week I have had.

Caught up with all my emails and sorted some projects. I always love the feeling of getting back to work after a break and being in control rather than out of control as so many are.

Hopefully this is the last week without my home office as I expect some movement on this next week. I will write an update post about this in the net couple of days.

Here are my collection of links for this week.

  • My first link for this week is a great little blog post about trusting your GTD system. YOu really do have to trust your GTD system as much as you trust your spouse 🙂 Good thought provoking read!
  • My second link is a link to a 25 Free Mac Apps That Will Boost Your Productivity. There are some great apps on here thay you will have heard of and hopefully some that you will not have heard of. One of the gems for me was NameChanger, used it quite a lot already!
  • My third link is a link to a blog post titled GTD: identifying your contexts from fellow GTD Blogger, Dragos Roua. Great post for people who are new to GTD or those already practicing GTD. I must admit that after reading this post I removed a couple of contexts of my own that were dormant. Great post!
  • My fourth link is a link to a quite an old post about Creating a Paperless Office from Productivity501. This is somethign I am going through right now and I can not wait to get my new office sorted so I can move from the kitchen table back into my office!
  • My fifth and last link is a link to a part 2 of some great OmniFocus tips for Advanced Users. This tip is about how to integrate email into OmniFocus. I have learned a lot from these posts and they are great reading for all OmniFocus users!

As always, wishing you all a very productive week ahead.

Also, be sure to follow me on Twitter as I post great Productivity and Motivational links on a daily basis!

Getting Away From it All – Mentally Declutter

Bamburgh castleI have spent the past week on holiday with my family in Northumberland.

I lead a very busy life and there is nothing I enjoy more than taking my family away for a great holiday. What amazed me about this break was the simplicity of it and the fact that a lack of a fast Internet connection made me focus on other areas, for the better!

I am blessed with a great wife and four great children. They can all sometimes suffer with my busy schedule that often involves time way from home working away.

Northumberland is a county on the North East coast of the UK, just above Newcastle. Northumberland is one of the border counties between England and Scotland and because of this there is an amazing array of castles such as Bamburgh Castle (In the picture), Lindisfarne Castle, and my childhood favorite Warkworth Castle.

I spent many great holidays in Northumberland when I was a child. The beaches are great and it is a great place for a proper family holiday.

We have been to Northumberland for the past three years but we normally go in March when the weather is somewhat cooler. This year we decided to go last week in June and I am glad we did.

Taking time away from my busy schedule is quite hard as I do spend a lot of time online and involved in my business.

Time take out to ensure you have a mental declutter!

I did take my MacBook Air with me and of course my iPhone. I have a Vodafone 3G USB modem which got me a rather unusable connection speed of 20 Kbps. My iPhone was not much better but I could receive email so I could keep in touch with work to ensure I could catch up with and answer any issues that needed my attention.

With such bad connectivity I wondered how I was going to survive a week away from high speed Internet and my various daily tools such as Twitter!

My 42″ HD TV had been replaced with a 14″ portable with only terrestrial channels! No Nintendo, no PS3, no Blu-Ray, how was I going to manage?

The strange thing is that I found it extremely refreshing to be totally disconnected for a week. I took a couple of Moleskine notebooks with me and the down time made me think about different things that enabled me to plan a few projects I had been working on and come up with some great ideas that I may not have had in my usual jam packed day.

I managed to collect about 80 new tasks whilst offline. All of these were recorded in my Moleskine. I never make the time to think so having the opportunity to relax and think made me focus on getting things off my mind and onto paper, a great mental declutter!

My children are aged from 3 to 9. They had a fantastic time. We were a minutes walk from the beach and they were happy enjoying the simple things in life for the week. No mention was made of a Nintendo or Playstation and they were very happy taking it easy and playing on the beach and sand dunes.

I have now been back from my holiday for three days and I am already back into the thick of things but luckily the time spent away was very beneficial and I have updated OmniFocus with a lot of great new projects and tasks.

Only three weeks and then I am on my main holiday in Italy for two weeks!

Productivity, Motivation, and Personal Development Links – 5th July 2009

I am now back from what has been a totally fantastic holiday with my family in Northumberland.

I was virtually disconnected for the whole week with only 2G on my iPhone and an unusable 20Kbps through my 3G modem on my MacBook Air. It was actually quite refreshing, especially for somebody like me is spends most of their time awake online in some form or another.

I will stop my thoughts here about my holiday as I really want to try to get these down in a blog post tomorrow if time permits.

I am writing this on my kitchen table as I still have to get my new home office sorted. I aim to get to Ikea at the start of this week to get my desk and chair sorted then I am hunting for a good filing cabinet.

Here are my collection of links for this week.

  • My first link for this week is a great blog post about GTD Hacks from Annie Anderson. In this post Annie presents a few hacks that she implements as part of her own system for getting things done. Great reading and I am happy these hacks are working for Annie and making her more productive.
  • My second link is a link to a post about coping with information overload from Mark Wilson. This is an adapted list from the 2005 issue of Management Today that Mark found after returning from a family holiday. A nice little list of pointers for getting through a work overload.
  • My third link is a link to a blog post titled Rely on Your Inner Strength from Raymond Blanc. This is more of a psychology link than a motivational link but it is a post that I enjoyed so I thought I would share it.
  • My fourth link is a link to a part one of a great series of tips about the Mac GTD Application, OmniFocus. These tips are aimed at the advanced user of OmniFocus and I have liked reading all of these as I would not class myself as a novice user. I will present links to the other parts in this series in future weeks or you can just work them out from the initial post.
  • My fifth and last link is a link to a blog authors top ten iPhone apps. I have not done one of these for a while and with the launch of the iPhone 3G S I thought I would as most of these apps are productivity related. I had never seen SugarSync and I am just checking that out now.

Wishing you all a very productive week ahead. I am looking forward to getting my head stuck back into work as I am working on some rather cool projects right now!

Productivity, Motivation, and Personal Development Links – 28th June 2009

I am writing this post on Friday evening as I will be on holiday in Northumberland when you read this post having a well deserved break with my family. Northumberland is a great place in the UK that we visit every year. Great beaches and great castles, my children love it!

This week I totally cleared my home office out and had it decorated. The new carpet was fitted today so now I am through to the exciting part, which is buying all the new furniture for my office.

I already have my eye on a nice chair and desk from Ikea and I cannot wait to get back into my office.

Here are my collection of links for this week.

  • My first link for this week is a great post from the Geek Girls Guide titled Hacking Mail and iCal for GTD. I came across this blog via Twitter when I started to look at some other people who post with the #GTD hashtag. Twitter is an awesome resource for finding information relevant to your interests. Great post if you use a Mac and Mail.app and iCal as I do!
  • My second link is a link to an audio interview with Kelly Forrester and David Allen talking about the benefits of Twitter. Generally a positive review from David Allen about Twitter and interesting to hear David’s view on Twitter. You can follow David Allen on Twitter @gtdguy and also be sure to follow me @masontech.
  • My third link is a link to a good post from the PC Authority website with a long title,
    Is email wasting your day? The two-minute rule for Outlook, and other tips to feel like you’ve achieved something each day. Good article that is based on the GTD principle of the 2 minute rule. Worth reading.
  • My fourth link is a link to a post from the Simplicity is Bliss blog titled The Digital Tickler File Problem. Now, I have never implemented a Tickler File due to the fact that my workflow does not involve a great deal of paperwork or date sensitive work so I have had no need for one. However, this looks at the ways you can implement a Digitial Tickler System and the author even makes some application recommendations to help you achieve this. It is Apple Mac based so apologies to my Windows readers!
  • My fifth and last link is a link to another Mac tip so I apologize for the heavy Mac influence in my links this week. The link is to a great tip about Making the most of Mac Command-Tab. I mainly use Expose to switch between open Apps but reading this I may try to start using Command-Tab to keep my hands on the keyboard. One of the reasons I get on with the Mac so much is the never ending supply of shortcuts that can just make you work smarter!.

Well, I am going to finish packing for my trip and I hope you have all had a great weekend and I will be back next week!

GTD-Free Getting Things Done Application Review

GTD-Free is a desktop productivity application based on David Allen’s wildly successful philosophy as described in his “Getting Things Done” book.

GTD Free

It joins the ranks of many other, similarly styled applications set on helping others to get the most out of their days while reducing the stress of organizing work.

GTD-Free is, appropriately enough, a no-charge download which seeks to introduce new users into the popular organizational model through a simple, no-frills program.

The aesthetic approach taken at GTD-Free is extremely basic and rather bland, especially in comparison to some of the other GTD modeled programs currently available for free download.

Instead of focusing much on appearance, GTD-Free is more concerned about creating an extremely utilitarian experience meant to help get new user’s feet wet in the program. While the graphic approach of GTD-Free isn’t likely to win anyone over by itself, it should still be pointed out that the application is all very simple to navigate and learn which is a positive point.

Luckily the fairly unimpressive visuals shouldn’t take away from the rest of the experience as it quickly becomes obvious that the developers of GTD-Free have taken great pains to create an excellent list of fundamental tools and features.

All of the main GTD tenants have been covered in the program and they are done in such a way as to ensure that new users won’t feel alienated by any unfamiliar terms or types of sorting exclusive to the productivity philosophy. Categories are all established for next actions, maybe/someday actions, larger projects, priority listings and reminder dates.

One of the best features is the ability to attach reference material (such as text documents, photo files and more) to appropriate work listings. Aside from this (and the solid inclusion of essential GTD aspects) however there isn’t too much that stands out as highly innovative in the feature offering.

GTD-Free can run on pretty much any computer operating system from Windows, Mac to Linux and requires only Java 1.6 to use. Although there is no direct cell phone support the provided manual does provide a guide toward installing GTD-Free on applicable mobile devices.

The main site itself makes it clear that GTD-Free is only in its early stages of development so it’s quite possible that greater portable access will be added with further updates and user demand.

GTD Free

The manuals provided at the freeware’s website should help new users to quickly become acclimatized to the program although a forum would have been a welcome support addition while building something of a community in the process.

As mentioned before, GTD-Free is one of the easiest programs of its type for unfamiliar users to get into however and this does go a long way toward ensuring that those just jumping into it have an easy enough time figuring out their way around.

For users who want to try out a Getting Things Done styled application without worrying about cost, GTD-Free is a solid first program to download and take for a spin. The homepage statement regarding its current beta status and the implication of future updates makes it into a promising program to keep an eye on.

There are definitely better options around for consideration but for those who want to try out the GTD productivity model without investing a lot of time or money, GTD-Free is certainly worth a shot.

You can visit the GTD-Free homepage on Sourceforge.com by following this link.

As always, I would love to hear any of your comments about GTD-Free or any other GTD Application.

Productivity, Motivation, and Personal Development Links – 21st June 2009

Today has been Fathers Day here in the UK and I have had a great day with my family. I awoke to my favorite breakfast, Smoked Haddock and Poached Eggs and the day has been great ever since.

I have had another busy week that I cannot believe is over already. This week I visited Wokingham in the UK to perform an onsite test for a client. This is the last test I have for a good few weeks as I have a lot of work to do in the office now to catch up.

Here are my collection of links for this week.

  • My first link for this week is a great blog post from the Happy Topics Blog about How to Learn a Little Every Day. I know that I always try to learn something new every day and the amount of information at our fingertips makes this more realistic than ever!
  • My second link is a link to a post titled The Art of Single tasking. This post looks at the common usage of multi tasking and how single tasking is a better process for productivity.
  • My third link is a link to a great post titled 10 Steps for Turning Gmail into a Productivity Center. I have posted quite a few links for GMail productivity and although I do not use it myself I know these are always well received.
  • My fourth link is a link to a post about How much does GTD cost?. Cost is always an issue and maybe more in today’s economic climate. This post looks at the cost of implementing GTD on a budget. For me this posts misses one key point and that is the money you save from being more productive. That should be more than even the most elaborate GTD implementation!
  • My fifth and last link is a link to Stripped GTD: 3 Habits That Make You More Productive. This posts provides a quick no-nonsense overview of three quick tips for improving your productivity.

Wishing you all a great and productive week!

iPhone 3.0 Update Improves GTD Productivity Applications

The much publicized Apple iPhone 3.0 update was released around 1000 PDT yesterday.

I started my update as soon as I could and installed the latest version of the iPhone OS eagerly waiting to test out some of the new features. All very well and good.

Today, my two killer iPhone Apps, OmniFocus and Evernote both got upgraded to take advantage of the iPhone 3.0 features.

OmniFocus

OmniFocus version 1.5 for the iPhone has been released.

The main feature in this upgrade include integration of cut, copy, and paste features as well as utilizing the integrated maps.

OmniFocus iPhone

The full blog post for this latest version can be found at the OmniGroup Blog. The OmniFocus for iPhone product page is also worth checking out.

Evernote

Evernote version 3.0 for the iPhone brings some great new features all that are outlined at this Evernote Blog Post.

These improvements include better synchronization, no “Pending” Tab, Instant Groups, Advanced Searching, Way Better Audio, Landscape View and many bug fixes.

The great guys over at Evernote have made a nice little video of the latest features of 3.0.

This is a great time to own an iPhone if you are into productivity!

Thoughts, as usual are welcomed..

Productivity, Motivation, and Personal Development Links – 14th June 2009

I am writing this post on Saturday as I am taking my wife away tomorrow for our wedding anniversary which is on Monday the 15th of June. We are staying in a nice hotel and spa to celebrate our 13 years of marriage!

I started to clear out my office and I am dedicating more time to it next week. I want to get it decorated in the next week so that I can start to plan the layout and get the new office furniture ordered. I am really looking forward to improving my home office.

Here are my collection of links for this week.

  • My first link for this week is a link to a post about How to implement GTD (Getting Things Done) on the Road. I am frequently on the road living out of a suitcase so this post provided some good ideas.
  • My second link is a link to a little post and video about how to Get More Organized with Evernote. I love Evernote and I am looking forward to getting my new scanner and going totally paperless using Evernote!
  • My third link is a link to a great post titled Three Quick Tips for Getting Ahead in Life. All three tips are simple but very thought provoking and I am sure that you, as I can take something from these three tips.
  • My fourth link is a link to a post about Making OmniFocus look good with themes. I have mentioned before that I love the functionality of OmniFocus but the visual appeal of Things and The Hit List do draw me to their apps. This post shows you how you can make OmniFocus look much better by applying themes.
  • My fifth and last link is a link to a post about GTD.NET, which is a Microsoft .NET GTD Application for Windows desktop clients as well as Windows Mobile Devices. Not one for me but looks great for Windows users. I will download it to one of my Windows VMs to check it out.

Wishing you all a great week!