Category Archives: Cool Software

Software that will help you do what you do, better.

Productivity, Motivation, and Personal Development Links – 15th November 2009

I had a fantastic week last week in the English Lake District. We stayed in an idyllic cottage nested at the foot of the Langdale Pikes. Good clean air and fun with loads of mother nature to keep the kids entertained!

I managed to read a few good books whilst I was away that I will review at least one of this week.

Here are my collection of links for this week.

Hope you all have a great week, I am sure I will!

Productivity, Motivation, and Personal Development Links – 8th November 2009

It is Friday for me and this post is scheduled as I am rushing to finish off a work project and then I am leaving for a week in the English Lake district after a manic week at work.

I am loaded up with some good books so hopefully will get them reviewed whilst I am away.

Here are my collection of links for this week.

  • My first link for this week is a link to the latest MacHeist bundle. $154 of free Mac Software including the writing productivity tool, WriteRoom for free, or a small donation.
  • My second link is a link to a great post titled 100 Uses of Evernote. Love Evernote and there are some wild and wacky suggestions on how to use it in this post.
  • My third link is a cool app called Curio. I saw this originally due to the Evernote integration. I am going to start using this myself and a full review will be coming pretty soon.
  • My fourth link is a link to a user review of RescueTIme. I mentioned RescueTIme last week and I have signed up and the data is being collected. I have not had a minute to look at it though but I will in the coming weeks. This is quite an interesting post of the technology in action.
  • My fifth and last link is a link to part five of a GTD Series from The Productive Organizer. The fifth post in this series looks at Contexts, Tags and Executing Tasks.. Great series of posts that I recommend you to check out.

Hope you all have a great week, I am sure I will!

OmniFocus, GTD, and You – Free Whitepaper

This white paper has been out a few days and I was meaning to blog about it sooner but only just got the chance due to my every increasing workload.

So, here is the news regarding OmniFocus and GTD.

OmniGroup, the team behind the Mac and iPhone Getting Things Done app, OmniFocus have released an awesome and free white paper titled OmniFocus, GTD, and You.

This is a 20 page white paper that looks at GTD and the way that you can implement it in a software application such as OmniFocus. Obviously this is very biased towards OmniFocus but the white paper is also of use and contains great information for those of you who do not use OmniFocus.

The white paper starts with a statement from David Allen, the creator of the Getting Things Done Methodology.

“OmniFocus is a stellar tool for keeping track of outcomes and actions in the Mac environment. It supports simple but important practices for keeping your head clear, staying focused, and managing your commitments.”, David Allen.

Great for OmniFocus to get this endorsement from David Allen, and an endorsement that is well deserved. DavidCo, the company of David Allen are now promoting OmniFocus as their Mac GTD app of choice in their online store.

I am not affiliated with OmniGroup or OmniFocus in any way so I have nothing to gain. I have used OmniFocus since the first beta versions and I have recommended it to many people.

Be sure to check out this white paper and if you do use a Mac, give OmniFocus a try!

PDF Productivity with iPhone and Dropbox

iphone dropbox pdf productivityThis is the first guest post that I have had on and it is written by Chris Garrett, co-author of the ProBlogger Book, speaker at many blogging and new media conferences and a genuine good guy.

In this post, Chris is going to provide an overview of PDF Productivity with the Apple iPhone and Dropbox.

Since I bought my iPod touch, and more recently upgraded to an iPhone 3GS, I have been making better use of my time by reading PDF documents while out and about. You can see more about my iPhone software productivity obsession here.

It is amazing how much spare time you actually have in a day. Think of all the times you are just waiting.

  • Daily commute
  • Waiting in line
  • Sat at a restaurant table
  • Outside changing rooms while friend or family member tries on their 20th item
  • Before meetings
  • After calling a taxi
  • Airport lounges
  • Security lines

Rather than sit and stare into space or doodle on a napkin, I have been reading ebooks, memorizing from mindmaps, and generally trying to fill the time while filling my head.

Up to now I have been getting these documents onto my iPhone using various methods such as emailing them to myself, or using an app called Files that allows you to configure your iPhone as a mini file server. Now I have a better choice, which makes moving files to your iPhone AND enabling offline storage much easier.

Dropbox now has an iPhone application!

If you do not know Dropbox, you are in for a treat. It is a free online storage space (up to 2gb, then you start paying) that allows you to sync files between computers and your online storage. It’s like a hard disk that follows you around. Now with the iPhone app you can sync to your iPhone too. And when you make the file a favorite you have instant access to the file even without an internet connection.

Go to and check it out and create an account, then install the appropriate desktop application for your computer type (windows, mac and linux). When you have done that, grab the iPhone app and get logged in. Now any files you drag on to your Dropbox will appear on your iPhone – easy!

Of course my wife is not happy that I have my head down tinkering with my iPhone all the time … as yet I haven’t found an app that can help with that particular speed bump …

Do you see the iPhone as a productivity boon or a productivity pain? Please let me know in the comments …

MindJet MindManager iPhone Application

At long last, my prayers are answered and MindJet have today launched their Mind Mapping application for the Apple iPhone and iPod Touch.

I am a devout MindManager user and have been for years. Over the past few months I have been using MindMeister more and more, mainly because of the rather cool ability to syn between their awesome web app and the iPhone Application.

MindJet MindManager iPhone

I have just purchased and downloaded the MindJet Mind Manager application.

My initial thoughts are mixed. The layout and look of the application is great. I must admit that I am not so sure on the way you enter topics. You jump from the main window to a separate entry window where the details are entered for each topic. Do I prefer the much simpler on screen method as used by MindMeister and iBlueSky?

There are a lot more bells and whistles in this app over the competition. But, I normally use the iPhone as a capturing device where my Mind Maps are very basic, just capturing the key concepts. I normally refine the Mind Map at a later date on my Mac.

The transfer/sync ability is definitely not up to the same standard as MindMeister. It would be great to see the ability to sync my Mind Maps with the desktop version of Mind Manager but I am sure this will be out in a later release.

Here is a little video published by MindJet.

Mindjet for iPhone from Mindjet on Vimeo.

I know this is the first release of the software and I hope it will improve because I really do want to be able to use this and get the most out of this application.

I will be putting this through its paces over the next few days and I will return back with a more in depth review.

Looking forward to hearing any comments that you may have.

Productivity, Motivation, and Personal Development Links – 2nd August 2009

By now I will be in Italy drinking a cold Peroni watching an amazing sunset with my family on a well deserved holiday!

I had another busy week leading up to this break and I have managed to write these posts before I went away and they will be scheduled as usual on Sunday’s so as to not break my current 100% record of weekly productivity links.

Here are my collection of links for this week.

I hope you all have a great week, I know I will!

Also, be sure to follow me on Twitter as I post great Productivity and Motivational links on a daily basis!

Productive Show – New Productivity Website from the Founder of Nozbe!

Michael Sliwinksi, the founder of Nozbe and the Productive Magazine has just launched a new site called Productive Show.

This site is to provide 2 minute productivity shows on a weekly basis.

Below is an example of one of the videos from the site.

These are great little videos and well worth checking out.

Productivity, Motivation, and Personal Development Links – 19th July 2009

I am eventually back into my home office and I aim to make it as productive as can be!

It has been around three weeks in the making and I am very happy with it. I just have to sort out the cabling so it is all hidden and I will also get a blog post written about my findings.

I am starting to play with my ScanSnap and Evernote and must admit that I am very happy with the results so far!

Here are my collection of links for this week.

  • My first link for this week is a link from the CNN Money website titled Getting Things Done guru goes digital. Quite an interesting post about the GTD and the new digital help we are getting to implement it.
  • My second link is a link to a GTD and Covey Implementation via “Things” [Mac, iPhone]. This is a nice review of a GTD/Covey implementation using pretty much the same hardware as I do, a Mac and an iPhone. I used to be an advocate of the Fraklin Covey system before I discovered GTD!
  • My third link is a link to a blog post titled 7 Ways Less Can Mean More. Interesting post from the Mildly Creative blog that shows you when doing less of one thing gives you more benefit in creativity and productivity!
  • My fourth link is a link to link to Getting Things Gnome! . This is a cool new app for the Linux GUI, Gnome that you must check out if you are a Linux user!
  • My fifth and last link is a link to a part 3 of some great OmniFocus tips for Advanced Users. This tip is about how to use OmniFocus. I have learned a lot from these posts and they are great reading for all OmniFocus users!

Hope you have all had a great weekend and heres wishing you all the best for the coming week!

Also, be sure to follow me on Twitter as I post great Productivity and Motivational links on a daily basis!

GTD-Free Getting Things Done Application Review

GTD-Free is a desktop productivity application based on David Allen’s wildly successful philosophy as described in his “Getting Things Done” book.

GTD Free

It joins the ranks of many other, similarly styled applications set on helping others to get the most out of their days while reducing the stress of organizing work.

GTD-Free is, appropriately enough, a no-charge download which seeks to introduce new users into the popular organizational model through a simple, no-frills program.

The aesthetic approach taken at GTD-Free is extremely basic and rather bland, especially in comparison to some of the other GTD modeled programs currently available for free download.

Instead of focusing much on appearance, GTD-Free is more concerned about creating an extremely utilitarian experience meant to help get new user’s feet wet in the program. While the graphic approach of GTD-Free isn’t likely to win anyone over by itself, it should still be pointed out that the application is all very simple to navigate and learn which is a positive point.

Luckily the fairly unimpressive visuals shouldn’t take away from the rest of the experience as it quickly becomes obvious that the developers of GTD-Free have taken great pains to create an excellent list of fundamental tools and features.

All of the main GTD tenants have been covered in the program and they are done in such a way as to ensure that new users won’t feel alienated by any unfamiliar terms or types of sorting exclusive to the productivity philosophy. Categories are all established for next actions, maybe/someday actions, larger projects, priority listings and reminder dates.

One of the best features is the ability to attach reference material (such as text documents, photo files and more) to appropriate work listings. Aside from this (and the solid inclusion of essential GTD aspects) however there isn’t too much that stands out as highly innovative in the feature offering.

GTD-Free can run on pretty much any computer operating system from Windows, Mac to Linux and requires only Java 1.6 to use. Although there is no direct cell phone support the provided manual does provide a guide toward installing GTD-Free on applicable mobile devices.

The main site itself makes it clear that GTD-Free is only in its early stages of development so it’s quite possible that greater portable access will be added with further updates and user demand.

GTD Free

The manuals provided at the freeware’s website should help new users to quickly become acclimatized to the program although a forum would have been a welcome support addition while building something of a community in the process.

As mentioned before, GTD-Free is one of the easiest programs of its type for unfamiliar users to get into however and this does go a long way toward ensuring that those just jumping into it have an easy enough time figuring out their way around.

For users who want to try out a Getting Things Done styled application without worrying about cost, GTD-Free is a solid first program to download and take for a spin. The homepage statement regarding its current beta status and the implication of future updates makes it into a promising program to keep an eye on.

There are definitely better options around for consideration but for those who want to try out the GTD productivity model without investing a lot of time or money, GTD-Free is certainly worth a shot.

You can visit the GTD-Free homepage on by following this link.

As always, I would love to hear any of your comments about GTD-Free or any other GTD Application.

iPhone 3.0 Update Improves GTD Productivity Applications

The much publicized Apple iPhone 3.0 update was released around 1000 PDT yesterday.

I started my update as soon as I could and installed the latest version of the iPhone OS eagerly waiting to test out some of the new features. All very well and good.

Today, my two killer iPhone Apps, OmniFocus and Evernote both got upgraded to take advantage of the iPhone 3.0 features.


OmniFocus version 1.5 for the iPhone has been released.

The main feature in this upgrade include integration of cut, copy, and paste features as well as utilizing the integrated maps.

OmniFocus iPhone

The full blog post for this latest version can be found at the OmniGroup Blog. The OmniFocus for iPhone product page is also worth checking out.


Evernote version 3.0 for the iPhone brings some great new features all that are outlined at this Evernote Blog Post.

These improvements include better synchronization, no “Pending” Tab, Instant Groups, Advanced Searching, Way Better Audio, Landscape View and many bug fixes.

The great guys over at Evernote have made a nice little video of the latest features of 3.0.

This is a great time to own an iPhone if you are into productivity!

Thoughts, as usual are welcomed..